Booster Club Vendor Comparison Checklist

A booster club should compare vendors on the full program outcome, not only the first quote. Product fit, delivery risk, roster accuracy, reorder support, and issue resolution can matter more than a small unit-price difference.

Product and choice

• Can the vendor compare multiple brands?

• Does the product fit the sport, rules, budget, and roster?

• Are all needed cuts and sizes available?

• How long should the style remain available?

• Can late additions and one-piece reorders be matched?

Price and terms

• Total delivered price

• Decoration, setup, art, personalization, and minimums

• Freight, tax, fees, and rush charges

• Deposit, payment, purchase-order, and cancellation terms

• Small reorder pricing

• Return and defect limits

Process and service

• Named point of contact

• Response-time expectation

• Sizing samples or event support

• Roster template and error controls

• Proof and approval process

• Order-status communication

• Shortage, defect, and claim handling

Team store and fundraising

• Who loads products and art

• Who answers parent questions

• Order window or year-round format

• Individual shipping or bulk delivery

• Fundraising calculation

• Refund and exchange process

• Sales and payout reporting

Use a weighted scorecard

Mark compliance and required delivery as pass/fail. Then score total cost, product fit, service, continuity, and administrative burden. Keep the worksheet with the purchase record.

Next step

See team-store support at https://www.legendsathleticsupply.com/team-solutions/custom-team-stores. For help applying this to your program, contact Legends at https://www.legendsathleticsupply.com/contact.

Last reviewed: August 2026. School policies, tax treatment, legal requirements, pricing, and timelines can change. Confirm current requirements with the appropriate authority.