Booster Club Uniform and Equipment Purchasing Timeline

Begin uniform and major equipment planning 90 to 120 days before the first competition when possible. Complete decisions early enough that roster finalization—not product selection—becomes the last major step.

120–90 days before

• Meet the coach or program sponsor

• Inventory uniforms and equipment

• Identify safety, rule, and replacement priorities

• Set the preliminary budget

• Request product options and lead times

• Confirm school purchasing and logo approval

90–60 days before

• Compare vendors and delivered cost

• Select products and backup options

• Approve design direction

• Schedule sizing

• Plan fundraiser or sponsor timing

• Identify the final approver

60–30 days before

• Finalize roster and numbers

• Complete fit confirmations

• Approve art and product details

• Approve funding and payment

• Release the order

• Record the delivery window

30–0 days before

• Track production and shipping

• Prepare distribution labels

• Count goods against the roster

• Report damage and shortages promptly

• Place critical replacements

• Communicate later-arriving items

During and after season

• Track reorders

• Maintain replacement inventory

• Record final delivered cost

• Collect issued equipment

• Document damage and reconditioning needs

• Move commitments into the transition file

Next step

Use https://www.legendsathleticsupply.com/post/team-uniform-ordering-timeline with the club calendar. For help applying this to your program, contact Legends at https://www.legendsathleticsupply.com/contact.

Last reviewed: August 2026. School policies, tax treatment, legal requirements, pricing, and timelines can change. Confirm current requirements with the appropriate authority.