Team Uniform Ordering Timeline: When Should You Start?

Joni Yates
Aug 3
2 min read

For a fully custom uniform, starting 10 to 14 weeks before the first game is a sensible planning target. Stock garments with simple decoration may move faster, while complex custom programs, large rosters, or peak-season orders may need more time.

A practical backward timeline

14–12 weeks before: set budget, scope, colors, and approvers
12–10 weeks before: request options, pricing, and initial designs
10–8 weeks before: hold sizing, finalize roster, and choose product
8–6 weeks before: approve quote, art proof, roster, and payment or purchase order
6–2 weeks before: production, quality checks, shipping, and reconciliation
2 weeks before: distribute and resolve shortages or replacements

Add time when the order is complex

Multiple teams, age groups, or campuses
Custom cut-and-sew garments or specialty fabrics
Several approval layers
Uncertain roster or number assignments
Imported goods or peak-season demand
Separate game, practice, coach, and fanwear orders

What can usually move faster

A dealer may shorten the path with stocked garments, fewer design changes, standard decoration locations, consolidated approvals, and a clean roster. Speed still depends on current inventory and capacity.

Use an in-stock style and color
Limit the design to essential marks
Approve one complete proof
Release game-critical items before optional add-ons
Use a firm roster cutoff

Set three dates, not one

The first game date is not the required delivery date. Programs need time to count the order, distribute uniforms, correct problems, and outfit late additions.

First competition date
Required in-hands date
Final approval and production-release date

Next step

See https://www.legendsathleticsupply.com/team-solutions for help planning the complete order. For a program-specific recommendation or quote, contact Legends Athletic Supply at https://www.legendsathleticsupply.com/contact.

Last reviewed: August 2026. Rules, product availability, pricing, and lead times can change. Confirm current requirements before ordering.